DATE LAST REVISED: September 8, 2015
(the “Site”) and how we use that information in connection with our products and services offered through the Site (the “Services”). “Personal Information” for the purposes of this Policy means information that identifies you, such as name, address, phone number, fax number, email address, educational institutions and programs that you apply to or view, and credit card information. When you register with Acceptd, you create your own profile, privacy settings, upload your own videos, audio files, applications and photographs as well as other materials. Your Personal Information is only visible to (i) those educational institutions that you apply to and have rendered payment for and (ii) other educational institutions via Acceptd’s searchable database.
Our privacy and security standards are designed to help guard against identity theft or piracy of your Personal Information. We periodically re-evaluate this Policy and adapt it as necessary to deal with new challenges.
How We Use Your Personal Information
We use your Personal Information for many reasons, including the following purposes: (i) to provide and improve the Services, features and content; (ii) to administer your use of the Services and your personal account; (iii) to enable users to enjoy and easily navigate the Site; (iv) to personalize your experience and to be able to suggest additional institutions and programs meeting the criteria of any institution or program that you may have applied to or viewed using the Site or Services thereon; (v) to provide service announcements; (vi) to fulfill requests that you may make from time to time; (vii) to better understand your needs and interests; (viii) to permit other programs and institutions to find your application materials; (ix) to provide you with further information and offers from third parties or Acceptd that we believe you may find helpful or interesting, including, but not limited to, newsletters, marketing or promotional materials or other information about Acceptd products and related services; and (x) to anonymize your data and compare such anonymized data to other users’ anonymized data.
We Limit the Collection and Use of Personal Information
Certain areas of the Site are available to you without registration or the need to provide us with any Personal Information. However, other features of the Site or Services may require registration that involves providing us with your email address, payment, a password, zip code, username and other information that will be used on applications (collectively, “Registration Information”). Other portions may require your providing credit card information in order for you to participate in or have access to the information contained in the Site and the Services therein.
From time to time, we may request other Personal Information to provide you with other benefits of the Services. We may make anonymous or aggregate your Personal Information and disclose such Personal Information in either a personally or non-personally identifiable manner to: (1) to advertisers and other third parties for their marketing and promotional purposes, such as the number, or demographics, of the users that clicked on a particular Acceptd offer; (2) to organizations approved by us that conduct research into the general use of the Acceptd Site; (3) users of the Services for purposes of comparison of their activity on or their use of the Site or the Services; or (4) for demographic analysis or to deliver targeted messaging to you, all for the benefit of Acceptd. You shall not be entitled to any compensation for your provision of any information, whether knowingly or inadvertently provided, stemming from such aggregated, anonymized or individual information.
We may also use third party vendors or service providers to help us provide the Services to you, such as sending email messages on our behalf or hosting the Site and operating a particular feature or functionality of the Services. Our contracts with these third party service providers outline the appropriate use and handling of your information. We require third parties to maintain the confidentiality of the information that we provide them.
Use of and Changes to Your Information
If your Registration Information changes during your use of the Site or Services or subscription thereto, you may update it any time via the Site. It is solely your responsibility to update your Personal Information while you use this Site and the Services thereon. We do not review your Personal Information for accuracy.
Online Session Information and Use Is Used to Improve Your Experience
When you visit the Site, we may collect technical and navigational information, such as computer browser type, IP addresses, pages visited, and average time spent on our Site. This information may be used, for example, to alert you to software compatibility issues, it may be analyzed to improve our web design and functionality, or to make recommendations to you on how to improve your general use of the Site.
“Cookies” are alphanumeric identifiers in the form of text files that are inserted and stored on your web browser on your computer’s hard drive. We may set and access cookies on your computer and track and store preferential information about you. We may gather information about you through cookie technology. For example, we may assign a cookie to you to limit the number of times you see a particular offer or to help better determine which offers we have that serve you. Please note that most Internet browsers will allow you to stop cookies from being stored on your computer and to delete cookies stored on your computer. If you choose to eliminate cookies, the full functionality of the Services may be impaired.
Web beacons are images embedded in a web page or email for the purpose of analyzing or measuring site usage and activity. We, or a third party service provider acting on our behalf, may use web beacons to help us analyze Site usage and improve the Services.
Third Parties Offering Other Products or Services May Be Given Your Personal Information unless You Specify Otherwise
There may be a number of separate products and services offered by third parties advertised by us on the Site and through the Services that may be complementary to your use of the Site. We will offer you the ability to opt-out of receiving such offers upon your providing your Registration Information. You may also opt-out of receiving such offers at any time by emailing us at firstname.lastname@example.org
Disclosure of Your Information to Protect Our Rights or If Required by Law
Notwithstanding anything to the contrary in this Policy, we reserve the right (and you authorize us) to share or disclose your Personal Information when we determine, in our sole discretion, that the disclosure of such information is necessary or appropriate: (1) to enforce our rights against you or in connection with a breach by you of this policy or the Terms and Conditions;
(2) to prevent prohibited or illegal activities; or (3) when required or permitted by any applicable law, rule, regulation, subpoena or other legal processes.
Your Data May Be Transferred to Other Parties Under Limited Circumstances
Personal Information may be shared with or transferred to a third party in connection with a sale, merger, acquisition, reorganization, sale or license of all or a portion of the assets of Acceptd, or other change of control of Acceptd. If we sell, license, merge or transfer any part of our business, including sale or license of all or part of any client list or information related thereto, part of the sale or license may include your Personal Information.
Removal of Your Personal Information
Although you may delete your Registration Information at any time, you may not remove Personal Information. Should you desire to delete your Personal Information provided to any program or institution, you must contact those programs or institutions directly and follow the procedures and guidelines established by those programs or institutions. We assume no responsibility (and have no obligation) to remove your Personal Information for you, nor do we have any liability for your inability to remove any Personal Information from any programs or institutions to whom you have provided such information. Due to our contractual agreements with the programs or institutions, we are not permitted to remove your Personal Information from our Site for the time periods established in the contractual agreements with the programs or institutions. You acknowledge and agree that portions of your data, such as aggregated data derived from your Personal Information and applications, and communications with programs and institutions or proof thereof, may remain on our production servers indefinitely. Your Personal Information may also remain on backup servers or media indefinitely. We reserve the right to use any aggregated or anonymized data derived from incorporating your Personal Information at any time.
Email Communications from Us
We provide our registered customers with summaries of their Registration Information and email alerts. We also allow users to subscribe to email newsletters and from time to time may transmit emails promoting us or third party goods and services.
You have the ability to opt out of receiving our promotional emails and to terminate newsletter subscriptions by following the instructions in the newsletter emails. Opting out in this manner will not end transmission of Service-related emails, such as email alerts.
Security of Your Personal Information
We use a combination of firewall barriers, encryption techniques and authentication procedures, among others, to bolster the security of your online session and to protect Acceptd accounts and systems from unauthorized access.
When you register for the Services, we require a password from you for your privacy and security. We transmit information such as your Registration Information or account credentials securely.
We enforce physical access controls to the building(s) housing our hosting servers.
Secure Sockets Layer (“SSL”) is a protocol designed to enable applications to transmit information back and forth securely. An SSL certificate is a means by which web servers prove their identity to web browsers, allowing a secure site to communicate privately with the web browser via the HTTPS protocol. An SSL certificate is digitally “signed” by a certificate authority, such as GoDaddy or Thawte, that web browsers already trust. This allows your web browser to verify the identity of a secure site like ours before sending your Personal Information, such as credit card numbers. We utilize this technology to help you protect your Personal Information.
However, it is important for you to understand that these precautions apply only to our Site and systems. We exercise no control over how your information is stored, maintained or displayed by third parties or on third party sites.
Our Site Uses Encryption
When you submit your Login ID and password, these communications between your computer and the Site are encrypted. This enables client and server applications to communicate in a way that is designed to prevent eavesdropping, tampering and message forgery.
You Are Responsible for Maintaining the Confidentiality of Your Login ID and Password
We maintain rules to help prevent others from guessing your password. We also recommend that you change your password periodically. Your password must be 6 characters in length. You are responsible for maintaining the security of your Login ID and Password. You may not provide these credentials to any third party. If you believe that they have been stolen or been made known to others you must contact us immediately at email@example.com
, but in any event you should change your password immediately via the Site. We are not responsible if someone else accesses your account through Registration Information they have obtained from you or through a violation of this Policy or the Acceptd Terms and Conditions.
If you have a security related concern, please contact us at firstname.lastname@example.org
. We will work closely with you to ensure a rapid and personal response to your concern.
We update this Policy periodically. The date last revised appears at the top of the Policy. Changes are effective immediately upon posting to the Site, and your use of the Site after posting any changes constitutes your acceptance of those changes. We may also attempt to notify you of such changes, such as by emailing you at the address registered with your account and/or posting a notice on the Site.
Contact Us If You Have Any Questions or Concerns
If you have any comments, questions, concerns or feedback regarding this Policy or any other privacy or security concern, send an email to email@example.com